AERC Ride Managers Handbook
This is a very useful manual for all ride managers.

Easy Rider Manager Software from Easycare
Easycare Ride Managers Program - Download is about 4MB.
Easyride Manager allows efficient entry and maintenance of rider/horse data, individual event logistics (vet checks, hold times, criteria), report generation for AERC and local use, automatic scoring for BC, and much more. This program and detailed instructions for use is available for download free of charge.
Users Guide for the Easycare Ride Managers Program.

Excel Spreadsheet for Ride Scoring and Management contributed by Linda and Bo Parrish.

New Rider Briefing outline.

Veterinary Handbook

Download Paper Forms:

• AERC Vet Card (This form has the new pull codes. Courtesy of J&S Greenall and Anne Ayala)
  • New version of AERC Vet card
  
  
  • Traditional AERC Vet Card p. 1(.bmp - bitmap file)
  • Traditional AERC Vet Card p. 2(.bmp - bitmap file)
  • MS Excel Spreadsheet (you may customize this form for your ride)
• Ride Sanctioning Request
• BC Reporting Form - Instructions
• BC Reporting Form
• Ride Results Reporting Form Page 1
• Ride Results Reporting Form Page 2
• Post-Ride Statistical Report
• Post-Ride Rider Survey
• Day Member Contact Information Form
• Horse Registration Form for AERC
• Ride Change Request

The AERC Endurance Riders Handbook

The AERC ride calendar, Ride results, Rider/Horse History

If you would like other useful information on this web page, please contact aerc@foothill.net or phone the AERC office at 866-271-2372.

AERC Rule 11

11. Sanction requests for new rides, ride date changes, or changes in the ride length must be received for approval by the Regional Director at least 120 days before the actual ride date, and received by the AERC Administrative Office at least 90 days before the ride - so that proper notification of the ride can be made to AERC members.
11.1 A non-refundable fee is required with ride sanction or re-sanction applications.
11.2 Special event rides are series of rides on consecutive days, totaling more than three days or 150 miles. Special Qualification rides are rides with entry qualifications other than those contained in rule #3. Special event and special qualification rides shall require approval of the AERC Board of Directors for sanction for the first two years.
11.2.1 A petition for such approval must be sent to the AERC Executive Director for distribution to the Special Events Chairperson and all Regional Sanctioning Directors where the event is to be held at least 180 days before the ride date. Upon approval the petition will be distributed to the Board for comments. Such petition must include clear rationale for the qualifications and justification for this specialty ride. The board will render its decision within 60 days. The equines must be under the control of veterinarian(s) experienced with equines and endurance rides from pre-vet exams through the post-ride final vet exam.
11.3 The Ride Manager must be an AERC member.
11.3.1 An alternate manager must be appointed in the event of incapacity of a ride manager or in the event a ride manager chooses to ride his/her own ride. An alternate manager must be an AERC member. The ride results must report and name the alternate manager.
11.4 The AERC ride season runs from December 1st through November 30th.
11.5 The starting time of the ride must be included on the sanctioning/re-sanctioning application.
11.6 Rescheduling rides in an emergency. The ride must meet all 120/90 day deadlines, except that a one-day delay, allowing those already at the site to stay over, can be used in an emergency with the approval of the Sanctioning Director.
11.7 Ride managers wishing to put on more than four events in one season must first demonstrate the events' quality on four events (including sufficient number of competitors) to the satisfaction of the sanctioning Director.
11.8 A ride offering any single prize valued in excess of $1,000, with the exception of futurities and other contributory schemes supported by an organization recognized by the AERC, shall engage an AERC steward to monitor the event and shall pay the steward's expenses.
11.8.1 Said steward shall not be: a rider in that event, of any familial relationship to any rider, ride management, or veterinary staff in that event or own or have had any financial interest in an equine entered in the event within two years prior to the event; and said steward shall not have any additional responsibilities within the event.
11.8.2 Said steward shall be selected at the time of sanctioning by the ride manager from a list of three nominees prepared by the Regional Directors of the region of the event and approved by the Executive Committee of the Board.
11.8.2.1 Said steward must be a current member of the AERC who has both 1,500 career miles and experience as a key member in ride management.
11.8.3 Duties shall be, but are not limited to: Said steward shall clearly understand that he/she is not to be involved in the management or judging of an event, but rather is present to insure that the event is run in accordance with AERC Rules and Regulations. The steward must be available to competitors and management at all times to clarify the application of rules and investigate any infractions. The steward must submit a written report to the AERC Executive Committee within five days of the event.
11.9 Sanctioning Directors may withhold or remove sanctioning before or during the competition if a ride does not meet AERC standards, including but not limited to AERC Rules and Regulations and measures dealing with equine and rider safety.

AERC Rule 3

3. The ride must be open to any breed or type of equine.
3.1 The equines entered in the full distances must be at least 60 months old at the time of the ride.
3.1.1 Age is figured from actual date of birth. In cases of no papers on an equine, a ride veterinarian's opinion and discretion must prevail.
3.2 Rides may limit the number of competitors provided that prior publicity states the limitation and that all spaces and vacancies are filled on a first-come, first-served basis.

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